2023 Global Field Experience Financial Award (GFEFA) Application for Funding

Infectious Disease - Specify which disease

Non-Communicable Disease - Specify which disease

Other (specify)

METHODS & TOOLS USED

Select all that apply:

Quantitative

Qualitative

Case Study

Other (Specify)

Other (specify)

ORGANIZATION LEVEL(S)

FIELDWORK PURPOSE

What is the main activity you will be doing during your field experience?

Other (specify)

FIELD SITE INFORMATION

Contact Information

Name of Host Organization

Below, share the name, title and contact information of the partner you will be working with or have been in communication with at the host organization.

Contact Name (First and Last)

Contact Title

Contact Email

Contact Phone Number

Contact information for any other contact that you are working with:

Other Contact Name (First and Last)

Other Contact Email

Language

Select the option that best describes the English language proficiency of your site contact.

Select the primary language of the site's contact.

Choose the primary language of the area in which you will conduct your GFE?

If U.S. based, what is the primary language of the people who are intended to benefit from your project?

What is your proficiency in that language?

If you are not proficient, what plans have you made for hiring translators or otherwise managing communication and cultural competency?

Site Support & Background

What contributions or support is the host organization providing, if any?

Have Emory students worked with your host organization previously?

Yes

I didn't check

Are other Emory students planning to work there in 2022?

Yes

I don't know

If other students are involved, how will their role(s) differ from yours?

If your project is lab-based or consists only of data-analysis, please justify if travel is necessary or why the experience has to occur in-country? Reasons could include that data or samples are only available in that location. How will your outcomes benefit the people of that location?

APPLICATION

Section I: Abstract

Provide an abstract of your project, which should include summary statements about your project’s importance, objectives, methods and deliverables.

Section II: Detailed Narrative

Essential background, context and motivation for the work that you will be doing.

Please include information on the significance of the proposed work and why it is important to the specific community where/with whom you will be working and to the field of public health. This section should include a brief literature review. References/Citations should be uploaded as a separate file at the end of this application form and do not count toward the word limit. (500 words maximum)

Project Objectives

Clearly identify your research question or project scope. Describe the objectives of your project. Use SMART objectives, that is, your objectives are Specific, Measurable, Achievable, Realistic and Time-bound. Be sure to clearly define your specific role and responsibility in the project. If these are embedded in a larger project or a team, show the relationship and where your discrete project fits in the larger project. In addition, please describe what you hope to learn from your supervisor/site/colleagues and the local community. (500 words maximum)

Methods

What methods will you use to achieve the objectives of the project? Be specific. All applications are not necessarily research proposals, but you still must have methods to achieve your objectives.

Additional Guidance

If you are not experienced and prepared in the methods you propose, are there other methods you might use to assist the organization and achieve your goals?

If your project puts you or your beneficiary/target group at increased risk, you must detail how you will mitigate the risk (this includes physical risk but also emotional or stigma-related risk if working with certain topics and/or populations). If you are working with communicable diseases or a population experiencing an outbreak, you must include your Personal Protection in Outbreak (PPO) considerations.

If you intend to conduct data collection, provide a copy of your instrument as an attached file. It may be in draft form. Explain how you will complete the instrument, the data collection process and the report. If you will conduct an evaluation, provide the evaluation instrument or plan. If you are going to participate in developing or implementing a training program, provide a draft curriculum. Include draft tools as attachments, indicating you will revise in-country based on input from your stakeholders.

Committee concerns in the past have most often been in the areas of ethics and research methods. Please review your application carefully with a faculty mentor well in advance. For example, if you plan to conduct focus groups of adolescents in an STI clinic – what are the ethical implications and considerations regarding stigma, limits on confidentiality, working with minors, discussing sexuality, etc.

Another area of committee concern has been insufficient details about the methods, please be sure to address these in this section if relevant: sample size should be specified; detail how data entry will occur, what is the plan for analysis?

UPLOAD
Draft Project Documents
If you have more than one document, please merge into one file before uploading.

Deliverable(s)

Provide a detailed description of the deliverables that you will provide to the organization/community and how you plan to share this information with stakeholders. (Examples of deliverables include a final report, a curriculum, a training module, an evaluation, a research study manuscript, draft legislation or policy proposal, etc.

Learning Objectives and Career Goals Statement

What skills, knowledge and experience do you want to gain as a result of the project? How does this project relate to your career goals?

This is also the section where you would describe any previous qualifications (i.e. experience, language) that justify how you are the appropriate person to complete this project and describe how this experience will utilize your public health practice and any additional perspective.

Describe your previous training, coursework or other preparation (mentoring support from faculty experts; online course; etc.) in the specific methods to be utilized (survey research, interviews, focus groups, evaluation, curriculum development, needs assessment, etc.).

UPLOAD
CV/Resume
Be sure that the CV or résumé reflects the experience or qualifications indicated in your career goals section. You may seek assistance in advance from the Career Development team or one of the Career Development Ambassadors.

Timeline

Global field experiences must be at least 6 weeks in duration. Describe your specific project plan for the time that you will be in the field as well as any additional preparations before departing and steps that you must complete upon your return.

As you prepare your timeline, consider the potential impact of the rainy season in some regions, the potential impact of Ramadan or other holidays or festivals in your host community; how long might it take to build relationships in-country to facilitate access to the populations on which your project depends? Be sure to include plans for sharing your findings while you are in-field and any necessary follow-up.

Create a GANTT chart and provide below.

UPLOAD
GANTT Timeline/Chart
When you upload your GANTT chart, if it is formatted as an Excel document, you will need to select “all files” from the drop-down menu by file name to see files formatted in Excel.

Budget

GFE awards supplement the costs associated with your field experience, but funds do not cover all expenses. Please detail the budget for your project and the expected source of funds for each expense.

Please be sure to include the following, as applicable:

Airfare/travel expenses, if travel is permitted for summer of 2022.
- Please note that RSPH will comply with the guidance outlined in the Emory University Travel Policy.
- GFE Awardees are required to book airfare through the Emory Travel Authority and register with International SOS (ISOS)
Supplemental health and travel insurance
Quarantine costs for international travelers
- Costs may include hotel, airfare charges for flight change, etc.
Ground Transportation
Living Expenses (housing, meals, etc.)
Translation and transcription services
Supplies, technology and other equipment

Your proposed budget has no bearing on how much money you will be awarded. Rather, it is required in order to indicate whether you have a realistic and feasible expectation of the monies necessary to engage in fieldwork.

UPLOAD
Budget

Section III: Letter of Invitation

Upload a letter of invitation from the organization with which you will be affiliated during your summer field experience. It is important that a discussion of the following points and any necessary negotiations happen early during the program development stage and not merely as a technicality for the proposal submission.

The letter should include:

Name and position of supervisor and/or mentor in the organization and the individual’s contact details.
- The letter must be signed by an official representative of the organization but if there is another representative who will serve as your main contact in the field, that information must also be included.
Statement that the organization knows about and approves your project and the timing of your fieldwork.

Statement of value that your project will have for the organization/community and any agreement of expectations for what you will provide as deliverables for your project or during your fieldwork.
Support or resources the organization may be able to provide or that they are able to help identify (i.e. local transport, office space, translators, assistance finding housing)
- This letter is intended to appropriately communicate expectations and available resources and does not serve as a guarantee that any support or materials will be provided upon arrival/during fieldwork.
Statement of whether local IRB/ethics committee approval is required and if so, whose responsibility it is to complete this and when it will be submitted.

UPLOADS
1. Host Letter
2. References/Citations
3. Other Documents/Appendices

Host Letter

References/Citations

Thank you for completing your GFEFA application!

Please review your entire application again for accuracy before clicking submit. You will not be able to make changes after your application has been submitted.

You will receive an email confirmation that your submission has been successfully received. Please check your junk/spam folder for your confirmation and be sure to add gferequests@emory.edu to your safe list to ensure timely receipt of GFE-related messages.

Return to the GFEFA Application Later

Be sure to save your current work by copying and pasting your response in to a Word document. Once the details of your Plan B are clear, please return to the GFEFA Application to complete and submit your application. Please note that GFE applications for international travel that do not contain a Plan B will be considered incomplete.

Add gfefrequests@emory.edu to your safe list to ensure timely receipt of all GFE-related messages.